We’re currently seeking a qualified Office & Accounting Assistant to oversee the front desk of our headquarters while using their strong communication, clerical and multi-tasking skills to provide office support with a variety of administrative, accounts payable and receivable activities, human resources support, and related tasks. This is an on-site position located at 780 South Progress Dr, Medina, OH 44256.

Hours are usually 8:00 am- 5:00 pm, Monday through Friday

Responsibilities include:

  • Front desk duties:
    • Answer and direct incoming phone calls to the appropriate associates
    • Greet visitors in a professional manner
    • Process, sort, and route incoming and outgoing mail
    • Oversees security fob system
    • Coordinate and schedule appointments and meetings
    • Monitor and manage inventory of office supplies and distribute
    • Oversee the vending machine and break room supply service company
  • Accounting Assistant duties:
    • Supports and assists in accounts payable and receivable functions including monthly closings
    • Billing of daily shipments
    • Perform filing and copying
    • Compile and prepare routine reports and summaries
    • Maintain confidentiality of all financial data
  • Human Resources duties:
    • Assist with the administration and communication of interviewing and onboarding tasks
    • Assist with hourly attendance tracking
    • Form and data collecting, filing, and recordkeeping
  • Other duties and projects as assigned

Candidates should possess the following:

  • High school diploma or equivalent, an Associate’s degree is a strong plus
  • Office administration experience
  • Accounting, bookkeeping, and/or billing related experience
  • HR administration or coordination experience is a plus
  • Proficient in Microsoft Office, with advanced knowledge of Excel, Word and Outlook
  • Ability to learn new software and systems
  • Proficiency to communicate well with all different levels and customers both inside and outside of the organization, including verbal, electronic and written and especially possess strong phone etiquette and have a friendly and welcoming demeanor
  • Possess a high attention to detail
  • Ability to work in teams as well as possess self-accountability
  • Must be able to handle stressful situations with professionalism
  • Must be flexible and accommodating to handle a variety of expectations while being efficient while muti-tasking and accommodating re-direction and interruptions
  • Possess strong problem-solving and analytical aptitude, including the ability to deal with problems involving several concrete variables in standardized situations
  • Possess a strong sense of urgency, follow-through, and diligence, including meeting deadlines and having the ability to remain organized with and keeping track of multiple sources of information and data

Benefits Include:

  • Competitive salary
  • Profit sharing bonuses based upon company success
  • Health, dental, and vision insurance
  • Paid time off and parental leave
  • 401(k) with matching, life insurance, EAP, discount programs and other perks
  • Fulfillment about your work and this industry because it is impactful

780 S. Progress Drive
Medina, OH 44256
T: 330-723-0000
F: 330-723-0035

Fire-Dex is proud to be an equal opportunity employer. Applicants for employment are, and will be recruited, selected, hired and promoted on the basis of individual merit and ability for the position available. Applicants are selected without regard to race, ethnicity, creed, color, religion, sex (including pregnancy), age, national origin or ancestry, disability, genetic information, sexual orientation, gender identification or other protected characteristic under federal, state or local laws.

All employment is, however, contingent on successful completion of a drug screen, E-Verify & background check.

For questions regarding employment at Fire-Dex, click here to email Human Resources.